Groupama Insurance | EPSILON NET

Case Study

Company: Groupama Insurance

Category: Services

Applications: ScanHRMS

Company

Groupama Insurance, counting 95 years in the Greek insurance market, always among the leading insurance companies, and stands out for its reliability. The Company offers comprehensive health and property insurance programs to individuals and businesses while providing smart savings and investment options. Since 2019, for three consecutive years, Groupama Insurance received the Great Place to Work award and in the year 2023 it was certified as a Top Employer.

Need

The company, in the context of the digital transformation and optimization of processes, wanting to ensure optimal working conditions and the provision of value-added services to its employees, to focus on service, innovation, but also full compliance with the regulatory framework, required the adoption of a single and specialized human resource management information system, moving one step closer to its vision of “making insurance simple”.

Solution

Groupama Insurance chose the ScanHRMS for its human resources management, an integrated management system that provides automation of all processes, but also supports the obligation to comply with the law, regarding the implementation of the Digital Work Card, a demanding undertaking that affects the entire organization and all of the company’s employees.

Payroll & Budget Modules
In-house payroll reliable, flexible, with immediate adaptation to every requirement and to the modifications of the conditions set by the labor legislation. Preparation, monitoring and forecast scenarios of the annual Budget

Costing Module
Connection to the company’s ERP/SAP system and transfer of costing data

HR Module
Complete digital employee file, providing a complete and up-to-date picture, with all the details, of each employee

Self Service Module
Personalized access to the employee’s “personal file” with a complete view of their personal and professional data, for updates, modification of specific personal information, as well as access to HR tools

Digital Job Card
Implementation of a hybrid model using multiple options for the employee
• Digital Time Clock System- arriving/leaving work
• Self service (Check in – Check out) for remote work points – Exclusive network offices – and declaration of telework and absences through a friendly and easy-to-use environment available through any web browser.
• QR code Ergani Tool for emergency cases of card loss
• Timekeeping check on a daily basis for time deviations
• Reporting of incorrect movements
• Real time update
• Automatic submission of information to Ergani
• Notification system for time clock connection and network problems (off line).

Benefits

Absolute compliance and flexibility in immediate application to the data set by labor legislation
Improvement of the bureaucratic and time-consuming procedures to more user-friendly
Automated reports and compatibility in compiling the company’s financial data
Preparation and monitoring of the annual Budget with reliability, validity and accuracy
Possibility of creating alternative scenarios
Complete and constantly updated view of each employee
Easy access, confidentiality, transparency and reliability, which promotes employee satisfaction.